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New LiU templates for Word and PowerPoint

New, fundamentally updated templates are available for Word and PowerPoint, better adapted for linking with other systems such as Sharepoint. They will be gradually rolled out starting now, in a process that is expected to take a couple of weeks.

FärgpalettThe templates will be automatically installed on all LiU computers, and it is not necessary for you to do anything. The process is expected to take a couple of weeks. The new templates have been fundamentally renewed by an external developer, commissioned by the Brand and Events Office. The work has been coordinated by the Archives and Records Management Office and the Legal Office with respect to templates for the minutes of meetings and management documents. One important goal of the work has been to ensure that the templates better reflect how to use Word and PowerPoint in the most effective way, which nowadays means linking documents to other systems, such as Sharepoint.

Update to the Word templates

  • Extended colour palettes. Access to all LiU colours is now easy (as shown in the illustration on the right).
  • Text fields for text that the user is to supply, such as personal data. These are placed between [square brackets], and become selected when you click on them, making it quick and easy to edit the contents. The text fields are seen with grey text before they are filled. Certain text fields are interconnected: if you specify, for example, the name of the division at one location, it will be updated throughout the document.
  • The templates have been adapted for external searching, which means that certain information such as your name, company name and document title are easily accessible in external systems such as Sharepoint.
  • The LiU logo has been adapted such that it functions better for PDF conversions and colour printing (the EMF format is used). The logo is now placed only on the first page.
  • Adaptations for accessibility. However, some things still must be done by the user. The best results are obtained if the header levels defined in the template are used, thus creating a document with a hierarchical structure that programs to read text aloud find easy to interpret.
  • Distribution of colour palettes and typefaces. All Office programs now have the LiU typeface (Calibri) and fundamental LiU colours as standard in new documents, including those that are not based on a template.
  • Automatic date specification has been removed from the new templates. An old date is instead specified, and the user must update this.

Update to the PowerPoint templates

  • Extended colour palettes. Access to all LiU colours is now easy.
  • Light and dark backgrounds. Two sets of templates are available for text slides, one with black background, the other with white.
  • The LiU logo has been adapted such that it functions better for PDF conversions and colour printing (the EMF format is used).
  • Adaptations for accessibility. Best results are obtained when you use the accessibility review tool that is available in PowerPoint, and adjust the order in which text objects are read.
  • Distribution of colour palettes and typefaces. All Office programs now have the LiU typeface (Calibri) and fundamental LiU colours as standard in new documents, including those that are not based on a template.

Films are available at the links below that show how the new templates work

Information film for Word

 

Information film for PowerPoint

 

Questions?

If you have any questions, contact grafiskmanual@liu.se

 

Translated by George Farrants


Elisabet Wahrby 2021-05-21




Page manager: elisabet.wahrby@liu.se
Last updated: 2021-05-21