eISP to be introduced in several departments
The project was initially delayed, but the introduction of eISP is now proceeding apace. Seven of twelve departments have already started to work with the digital system, or are preparing to do so. “It only takes an hour to get going”, says Anne Moe, member of the project group and one of those working with eISP in practice.
“eISP” is an abbreviation for “electronic individual study plans”, and is a digital platform to manage doctoral student study plans in a unified manner throughout Linköping University. The system is planned for introduction at three pilot departments in the autumn of 2020, and throughout LiU during 2021.
The process, however, is going faster than planned. Around 50 study plans have already been uploaded to the system, and the Department of Computer and Information Science is working with the system. Several other departments are either just about to, or have started, preparatory work, such as drawing up local procedures and creating lists of supervisors.
The platform is ready to be used, but some detailed adjustments are made, depending on the needs of each new department that joins up.
“It’s easy to start using the system, and it’s simple and intuitive. Not difficult at all. After only an hour’s demonstration, you can start working and use it in routine operations”, says Anne Moe, coordinator of research education administration at IDA.
She recommends that departments that have not yet started to use the system should at least start planning for the move. The earlier you start, the lower the risk of stress in the future.
“The preparation takes some time, and it’s a good idea if everybody involves has the chance to prepare without stress.
The first step is drawing up a list of supervisors. This doesn’t have to be perfect right from the start, and can be adjusted later. After this, when the principal supervisors have created ISPs, the doctoral students involved must add material. When this is complete, the ISPs can remain open in the system until the deadline set by the department, when the approval process starts.”
Help is available, if needed.
“Indeed. Anyone with questions can contact me or any of my colleagues (see below). And we’re happy to demonstrate the system if asked”, says Anne Moe.
What is the greatest advantage of using eISP?
There are several: two main benefits are that everything is digitally available and easy to access at one place, and that it’s possible to use digital signatures. This means that you no longer have to chase people for signatures or search for paper documents. Other major advantages are that study plans are automatically updated with new information from the Ladok student registry, and that the doctoral students can have their study plans open in the system throughout the year and update them easily.”
The process was rather slow to begin with, since the delivery of the test system for eISP, which is already in use at several other universities, was delayed. The delivery had been expected by the project group in May, but didn’t arrive until October. However, since then, the introduction has been making up for lost time.
“The response from those who have started to use the system has been mainly positive, and people find it easy to use. This is really great. We have also tried to be responsive and adapt the system as much as possible to local requirements”, says Anne Moe.
Support and answers to eISP questions
Patrik Högberg project manager, telephone: 073-043 6366
Anne Moe coordinator, telephone: 013-281460
Kajsa Bendtsen coordinator, telephone: 013-282217
Suzanne Svensson, system manager, 013-281683
Translated by George Farrants
Last updated: 2020-11-19