New procedures for the preventive health care benefit next year
Starting 1 January 2018, it will be easier to use the preventive health care benefit. LiU’s digital preventive health care portal provided by ActiWay will open on 1 January 2018. The portal is the place to look for all approved preventive health care providers, purchase preventive health care online, and check how much benefit you have remaining.
The LiU agreement on terms of employment gives all employees at LiU access to a preventive health care benefit of SEK 2,000 per year. This is a salary perk for employees, and just over half of LiU employees claim it each year. The system until now has involved visiting the preventive health care provider, paying for the membership card or activity, and then submitting the receipt and applying for reimbursement from LiU.
“We are now removing the handling of payments and receipts for preventive health care benefit from the web-based reporting system (Primula). The preventive health care benefit is granted directly in the new portal when preventive health care is purchased from any one of the approved suppliers who use the ActiWay system. This makes it easier both for employees and for us in the university administration,” says Monika Rissanen, HR consultant at LiU.
Simpler and easier
The new preventive health care benefit system will open on 1 January 2018.
- You will receive an e-mail from ActiWay on 1 January 2018 with instructions for using the preventive health care portal and logging in using your LiU-ID.
- By logging in with your LiU-ID at www.friskvardsportalen.liu.se you can find all currently approved preventive health care suppliers who satisfy the requirements of LiU’s guidelines for preventive health care.
- You can purchase an activity in the preventive health care portal and see the balance on your account, i.e. how much of your preventive health care benefit you have used, and how much remains.
- If the preventive health care supplier you plan to use is included in the ActiWay portal, you can visit the supplier in the normal way, show your proof of identity, and inform the supplier that you want to pay using ActiWay. The supplier will adjust the balance of your preventive health care account directly.
Important points to remember during the transition to the new system
Receipts for preventive health care taken out during 2017 can be recorded in the web-based reporting system until 30 November 2017. On 1 December 2017, the management of the preventive health care benefit in the web-based reporting system will be closed, and you will no longer be able to receive remuneration for preventive health care expenses incurred during 2017.
This means that you cannot receive preventive health care benefit for expenses incurred during the period 1-31 December 2017. In order to be able to use the preventive health care benefit for 2018, the preventive health care activity must be purchased after 1 January 2018. It must be managed using the new preventive health care portal provided by ActiWay.
Two quick questions…
I can’t find the preventive health care provider I want to use in the list at the preventive health care portal. What should I do?
You can continue to carry out activities at preventive health care providers who are not included in the list. You can suggest for ActiWay that this provider should be added to the list in the portal, or contact your HR manager, who will forward your suggestion to ActiWay. ActiWay will then contact the preventive health care provider. It is in this case necessary that the preventive health care provider satisfy certain requirements, including the regulations of the Swedish Tax Agency for preventive health care, and LiU’s guidelines for preventive health care.
The preventive health care provider I want to use is not willing to become part of the ActiWay system. So now what should I do?
You can continue to carry out activities at preventive health care providers who do not want to be included in the ActiWay system. Pay for the activity yourself, scan or photograph the receipt, log in to your ActiWay account and follow the instructions. You must give your bank account number to ActiWay, and expenses will then be paid directly into your account on the 25th of the month after the expense has been approved.
Preventive health care at LiU
Questions and answers, more information about the new preventive health care portal, LiU’s guidelines for preventive health care, and information about other useful preventive health care activities that LiU offers to all co-workers are available at: https://old.liu.se/friskvard
Last updated: Thu Nov 16 16:06:13 CET 2017