Zoom: a tool for distance education
Zoom is a tool for distance education. Resources are available to provide training in the use of the tool and in teaching methods used in online education.
Zoom provides access to a modern and easy-to-use tool for distance education. All co-workers and student can download and use Zoom with their LiU account.
Zoom makes it possible to create online meetings that are similar to a conventional teaching situation in a physical location. A flexible teaching environment is created with the aid of screen sharing, virtual whiteboards and the transmission of speech and images to participants. It is possible to divide the meeting into smaller groups for discussion (known as “break out rooms”) and it is possible to interact using a chat function. Video and sound are transmitted in HD quality, the meeting can be recorded, and participants receive an invitation to join the online meeting via a calendar request or link. Zoom is also available as an app for mobile phones.
A maximum 300 participants is possible in a Zoom meeting. There is no upper limit on how long the meeting can last for the account type provided by LiU.
- Handling material from Adobe Connect (predecessor to Zoom)
- Automatic links to Zoom online meetings (for education)
- Download and start Zoom
- Select “Sign in”
- Select the alternative “Log in with SSO” on the right side
- Type in the name of LiU’s domain: liu-se
- You will now be transferred to the secure login page for LiU, where you log in. Thus, it is possible to use your normal LiU login details, and it is not necessary to create a separate account.
- In the dialogue box that appears after logging in, accept that Zoom.us should be opened.
- You are now up and running!
It is also possible to visit https://liu-se.zoom.us/ to schedule meetings, change settings and join meetings.
- Participants who want to share screen will need to be a) assigned as alternative host in the meeting settings or b) request and be confirmed by host to share the screen during the meeting.
Schedule meeting and manage settings
- Schedule meeting (video)
- Book Zoom meeting via Outlook
- Passcode or waiting room required for all meetings from 27 September 2020
Break out rooms
- Break out rooms (video). See this guide on how to pre-assign participants to breakouts rooms before the meeting starts.
Connect to meeting
- Test meeting: join a test Zoom meeting to familiarize yourself with Zoom before you join a real meeting. See information at Zoom's website.
- How to join a meeting (video) - also available in text.
- It is possible to connect via the browser without downloading the app, but this has limited functionality and requires login with a Zoom account. See details.
- It's possible to join meeting using phone only (no app needed). Use the telephone number provided in the meeting invitation. Phone controls for these attendees are: - toggle mute/unmute. - raise hand.
- Raise hand in Zoom
- Background images for online meetings are available in the File archive for graphic profile.
Download the file/files you want to use and add them in Zoom in Virtual background settings.
- Saving in-meeting chat (locally on your computer)
- Recording a meeting (video)
- Sharing your screen (video)
More guides are available in the Zoom help centre.
If you want training in how to use the tool contact the IT Division. Scheduled courses are available, and the IT Division can also create tailored courses.
Inspiration and help with teaching methods when using digital tools can be obtained from Didacticum.
Processing personal data
Personal data are information of any form that can be related directly or indirectly to a living individual, which includes appearance and voice. It is not permitted to process more information than necessary for the purpose (data minimisation).
Think through how you manage and spread your material. There must be a legal basis for the spread of material, and an expressed purpose for the spread. If other people than yourself are in the video, these must have received information about that they will appear in your recording, in what purpose, and why it is neccesary for them to take part to fulfil this purpose. They should also be informed on how long their personal data will be stored and who will have access to it. The recorded material and sharing it is only allowed if information has been collected in a correct way and those registered on the video have been informed correctly.
More information about personal data can be found in the webpages dealing with the General Data Protection Regulation (GDPR).
Last updated: 2020-10-13