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Zoom: a tool for distance education

Illustration av utbildning på internet.Zoom is a tool for distance education. Resources are available to provide training in the use of the tool and in teaching methods used in online education.

Zoom provides access to a modern and easy-to-use tool for distance education. All co-workers and student can download and use Zoom with their LiU account.

Zoom makes it possible to create online meetings that are similar to a conventional teaching situation in a physical location. A flexible teaching environment is created with the aid of screen sharing, virtual whiteboards and the transmission of speech and images to participants. It is possible to divide the meeting into smaller groups for discussion (known as “break out rooms”) and it is possible to interact using a chat function. Video and sound are transmitted in HD quality, the meeting can be recorded, and participants receive an invitation to join the online meeting via a calendar request or link. Zoom is also available as an app for mobile phones.

A maximum 300 participants is possible in a Zoom meeting. There is no upper limit on how long the meeting can last for the account type provided by LiU.

Related information



Getting started

Download Zoom from MinIT for PC or Self Service for Mac (Jamf Self Service is a pre-installed program on computers that are members of the AD system at LiU). 

  1. Download and start Zoom
  2. Select “Sign in”
  3. Select the alternative “Log in with SSO” on the right side
  4. Type in the name of LiU’s domain: liu-se
  5. You will now be transferred to the secure login page for LiU, where you log in. Thus, it is possible to use your normal LiU login details, and it is not necessary to create a separate account.
  6. In the dialogue box that appears after logging in, accept that Zoom.us should be opened.
  7. You are now up and running!

It is also possible to visit https://liu-se.zoom.us/ to schedule meetings, change settings and join meetings.


  • Participants who want to share screen will need to be a) assigned as alternative host in the meeting settings or b) request and be confirmed by host to share the screen during the meeting.


Schedule meeting and manage settings

Break out rooms

  • Break out rooms (video). See this guide on how to pre-assign participants to breakouts rooms before the meeting starts.

Connect to meeting

  • Test meeting: join a test Zoom meeting to familiarize yourself with Zoom before you join a real meeting. See information at Zoom's website.
  • How to join a meeting (video) - also available in text.
    • It is possible to connect via the browser without downloading the app, but this has limited functionality and requires login with a Zoom account. See details.
    • It's possible to join meeting using phone only (no app needed). Use the telephone number provided in the meeting invitation. Phone controls for these attendees are: *6 - toggle mute/unmute. *9 - raise hand.

Meeting features

More guides are available in the Zoom help centre.

Further help

If you want training in how to use the tool contact the IT Division. Scheduled courses are available, and the IT Division can also create tailored courses.

Inspiration and help with teaching methods when using digital tools can be obtained from Didacticum.


Processing personal data

Personal data are information of any form that can be related directly or indirectly to a living individual, which includes appearance and voice. It is not permitted to process more information than necessary for the purpose (data minimisation).

Think through how you manage and spread your material. There must be a legal basis for the spread of material, and an expressed purpose for the spread. If other people than yourself are in the video, these must have received information about that they will appear in your recording, in what purpose, and why it is neccesary for them to take part to fulfil this purpose. They should also be informed on how long their personal data will be stored and who will have access to it. The recorded material and sharing it is only allowed if information has been collected in a correct way and those registered on the video have been informed correctly.

More information about personal data can be found in the webpages dealing with the General Data Protection Regulation (GDPR).

Page manager: karin.linhardt@liu.se
Last updated: 2021-03-23