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Paid and unpaid leave

It is possible to have time off work for other reasons than, for example, holidays and parental leave. Such time off may be either with salary or without, depending on the circumstances. A decision to approve time off, with or without salary, must be granted for each individual occasion. Independently of the length of the period of leave, you must always discuss this and come to agreement in advance with your immediate manager.

In cases in which your employer requires that you formally apply for leave, you can do this through the web-based reporting system, unless otherwise specified for the relevant type of leave discussed below.

To the web-based reporting system

Paid leave

Doctor’s appointments, some dental appointments, maternity clinic, etc.

If you need to make any of the visits listed below during working hours, time off with salary will be granted. You must always inform your immediate superior in advance.

  • doctor (independently of where the doctor works)
  • occupational healthcare (independently of whether you visit a doctor, nurse, etc.)
  • outpatient healthcare (independently of whether you visit a doctor, nurse, etc.)
  • chiropractor, physiotherapist, naprapath
  • psychiatrist/psychologist/psychotherapist
  • maternity healthcare (independently of whether you visit a doctor, nurse, etc.)
  • health check-up (such as mammography)
  • visit to an optician due to a requirement for special glasses for work at a computer monitor, or other work-related glasses
  • blood donation centre for blood or plasma donation
  • dentist, in the event of acute dental problems
  • dentist, for investigation or treatment at a clinic of oral surgery.

Family matters

If you need time off for family matters, you must always contact your immediate manager or HR-partner to discuss your situation and determine the duration of time off. Some of the period that you need to take leave can be granted with salary, while some may be without salary. The duration of the period that is granted with salary is assessed in each individual case, up to a maximum of 10 working days per calendar year.

When determining the duration of paid leave for family matters, and travelling time in association with such matters (where relevant), an assessment is made in each case.

You may be granted paid leave for family matters within your family or close relatives in the following cases:

  • serious illness (concerns life-threatening illness or acute illness that requires your intervention)
  • death
  • funeral and interment
  • estate inventory or probate proceedings.

What does “your own family or close relatives” mean?

In the case of serious disease or death, the term denotes:

spouse, registered partner, de facto partner, child, grandchild, parent (also step parent and foster parent), grandparent, sibling, parent-in-law (parent of a spouse).

In the case of funeral, estate inventory and probate proceedings, the following are additionally denoted:

uncle, aunt, child of a sibling, son-in-law, daughter-in-law, brother-in-law, sister-in-law.

This is true for estate inventory and probate proceedings on the condition that the employee is party to the estate or is a representative of a party to the estate, as defined by legislation or ordinance.

Further clarification of family matters

Other occasions associated with family matters may be such that an employee desires to take time off. Such leave can be granted, but in such cases it will be without salary. More information is given below, under “Time off without salary”.

Other paid leave

  • Moving house (one working day)
  • Moving house, in cases in which remuneration for moving house is granted (maximum three working days)
  • Degree award and examination (maximum of five days per calendar year)
  • Position of trust in an employee association (maximum ten days per calendar year).

Time off without salary

Other governmental employment

You have the right to take leave for a limited period of employment at another government agency, for a maximum of two years. This is the case provided that you have had indefinite-term employment at LiU for the 12 months immediately preceding the day on which the time off commences, and that the time off is for full-time employment.

You must inform your immediate superior 1-2 months before the period of leave commences.

Study

In general, you have the right to take time off for study, provided the conditions specified in the Employee’s Right to Educational Leave Act (1974:981) are satisfied. It is possible to take time off for study for a complete year, or you can limit the period of time off for study to term-time.

One precondition required for time off for study is that the study follows a course syllabus or similar, and includes teacher-led education.

An application for time off must be submitted as far in advance as possible. It is possible for your employer to delay the period of time off for up to 6 months.

To the staff forms, choose “Application for leave”

Service in the Swedish defence forces

The basic principle is that you will be granted time off with complete salary reduction for service in the Swedish defence forces. During a period of time off for service as reservist, 20% of your basic salary will be paid, if certain preconditions are satisfied. More information is given in Chapter 9, Sections 5-7 of the collective agreement for government employees (“Villkorsavtal”).

To the staff forms, choose “Application for leave”

Leave to care for a relative

A person who cares for a relative who has been assessed by a doctor as being serious ill may have the right to leave to care for a relative. An application for such leave of absence is to be made in writing by the employee to Försäkringskassan. Remember that you must inform your immediate superior.

Further clarification of family matters

Other occasions associated with family matters may be such that an employee desires to take time off. Such leave can be granted, but in such cases it will be without salary.

For example:

  • individual mourning
  • funeral of a close friend
  • management of property left by a deceased person
  • preparation for a funeral
  • emptying of a domicile
  • moving domicile for a close relative
  • home visits to close relative for adaptation of domicile, medical care team, etc.
  • accompanying a relative to a doctor.

It is also possible to apply for leave to care for a relative, or for benefit for care of closely related persons. In these cases, Försäkringskassan reaches a decision concerning benefit for care of closely related persons and pays the appropriate remuneration. The employer will make a full salary reduction. The employee has the right to unpaid leave during the period and to the extent that benefit for care of closely related persons is received from Försäkringskassan. More information is available at the Försäkringskassan website.

Political work

You have the right to time off without salary for employment as a member of parliament or other political commission in a municipality or county council, with effect from the day on which you take up the post until the day you leave it. You must inform your manager as soon as possible about the commission and its duration.

Calculation of salary reduction

When you take unpaid leave, the salary reduction is calculated in the following manner:

  • For unpaid leave of five or fewer working days, a reduction of 4.6% of the basic monthly salary is made for each working day.
  • For unpaid leave of six or more working days, a reduction of 3.3% of the basic monthly salary is made for each calendar day.
  • If you are on unpaid leave for only a part of the day, a reduction calculated as “basic monthly salary (full-time) divided by 175” is made for each hour.
  • If you take unpaid leave for a period that covers one or several complete months, a salary reduction corresponding to the full monthly salary is made.

More information about paid and unpaid leave

Several acts and ordinances relating to leave apply to working life. The acts regulate the possibility to take leave in various contexts. In certain cases, they give the right to time off if certain preconditions are satisfied. In other cases, it is possible to take time off on the condition that the employer grants it. In such cases it is the employer, the university, that makes an assessment based on what is best for its operations.


Page manager: pia.rundgren@liu.se
Last updated: 2019-07-03