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Coronavirus – frequently asked questions for co-workers 

(Updated 2020-05-28 09:26)

Many students and co-workers have questions relating to the coronavirus. We present here answers to the most frequently asked questions related to LiU. The page will be updated with further questions as they arise. Keep up-to-date, follow the news reports, and make it a habit to check back here regularly.

Travel

Q: I’m planning to travel on holiday. What applies in this case?

A: LiU encourages all co-workers who are planning private travel, both domestic and foreign, to consider carefully what travel they should undertake, given the risk of the spread of infection. LiU follows the recommendations of the Ministry for Foreign Affairs. The ministry advises against all unnecessary travel to all countries, up to and including 15 July 2020. Commuting to and from work is currently not affected by the advice given above. (2020-05-28 09:16)

Q: What happens if I’m on holiday and kept in quarantine at the holiday location, which prevents me from getting back to work?

A: This will result in a salary reduction, but if you want to count this as further holiday this is possible, according to Section 6 of Villkorsavtalen. You should, however, contact your immediate manager. If, on the other hand, you are a carrier of infection, the legal provisions referred to above state that salary is to be paid, if you can present a doctor’s certificate that confirms that you are, or suspected to be, a carrier of infection. If you can present such a certificate when you return home, your salary will be retroactively adjusted.

Q: I have just come home from a region with an ongoing infection of coronavirus. What should I do?

A: LiU follows the recommendations of the Public Health Agency of Sweden. If you are not showing any symptoms, you can work as usual. If you notice any symptoms, you should submit a sickness notification and stay at home. If you develop any respiratory tract symptoms such as coughing, breathing difficulties or fever, AND have been in a region with ongoing infection, you should telephone the medical information service on 1177 for assessment and, where relevant, to arrange taking samples. If you have been in close contact with a person who has been diagnosed to have the disease caused by coronavirus, COVID-19, you should also telephone the medical information service on 1177 for assessment and, where relevant, to arrange taking samples.

Co-workers should contact their immediate manager before returning to the workplace, such that the manager can make a risk assessment based on the spread of infection.

Q: What are the guidelines travel related to work?

A: All travels related to work are canceled until further notice. Meetings can be rescheduled or maybe it is possible to find an alternative form. Exemptions can, after careful consideration, be granted by the head of department or equivalent member of university personnel.

Q: I have questions about the cancellation of service-related travel or service abroad, cancellation insurance and insurance for service-related travel. Where can I find information about these topics?

A: More information is available on the LiU travel portal (log in with your LiU ID) 

Q: I am currently undertaking service-related travel or service abroad. Am I covered by insurance for such travel?

A: More information is available on the LiU travel portal (log in with your LiU ID) 

Q: What happens if I’m on service-related travel and can’t return home due to the coronavirus?

A: This is governed by Chapter 10, Section 2 of the agreements on terms of employment (Villkorsavtalen). This means that a salary reduction is not to be made, and that you have the right to subsistence allowance.
 


Work ciritical for society

Q: How can I know if I perform a vital societal function and thus have the right to receive childcare if schools and preschools are closed? 

A: Most of the co-workers at LiU are not covered by the regulations that the Swedish Civil Contingencies Agency (MSB) adopted on 26 March 2020 and that make it possible for a parent or guardian to receive childcare even if the government or accountable authority decides to close schools, preschools, after-school clubs or other teaching activities.

There may be some few functions at LiU that are covered by the regulations. LiU is currently drawing up a list of such functions. If you have not been contacted, but feel in doubt and need an assessment that you can use when in contact with a school, preschool, etc., contact your immediate manager.

As employer, LiU is responsible for assessing whether the operations its employees participate in can be counted as vital for society in the manner specified by the regulations, and whether they are necessary to maintain vital societal functions at an acceptable level.

Contact Region Östergötland if you have joint employment between LiU and Region Östergötland, and are wondering whether the work you do for Region Östergötland can be considered as vital for society in a manner that gives you the right to childcare.


Sickness/sickness notification

Q: What applies when it comes to sickness notification?
A: Read more on the page Sickness notifications due to the corona virus


Distance work

Q: Can I take equipment from my workplace home?
A: You can take your computer, monitor, docking station, mouse, keyboard, and office chair to your home. This requires that you arrange transport yourself from the workplace to your home and back again when necessary. You cannot take your desk home with you. LiU will not pay for transport, neither can it provide transport. If your situation is such that you cannot work from home, you may continue to work at your normal workplace. Consult your immediate manager. (2020-05-04 11:46)

Q: Now when I am distance working. What applies to me?
A: We have published a web page with information. This page contains general recommendations for distance working, information about insurance and advice, and support for those who are going to attend or participate in a distance meeting. (2020-03-19 16:42)

Q: Am I covered by an insurance now that I work from home?
A: All employees are covered by a contract that gives compensation in the event of personal injury. This contract functions as insurance, and gives compensation in the event of occupational injury. It is valid also for distance work – on the condition that you and your manager have agreed that the work is to be carried out at home.

It is your responsibility to take out home insurance that will give compensation in the event of, for example, fire or burglary. (2020-03-19 16:42)

Q: I have a document that my manager must sign. How can I arrange this in distance mode?

A: Each department, division, office or corresponding organisational unit is responsible for establishing procedures for the reception and signature of documents in distance mode. This may be, for example, that a manager travels to the workplace on certain predetermined days to sign documents that have been left in a prearranged place.

At the moment, LiU does not have established procedures or available technical solutions for secure electronic signatures, but work is ongoing in the Swedish higher education sector to develop these. This would make the process easier in distance mode.

In this context, it is important to point out that our operations continue in distance mode. Thus, for example, the internal post system at LiU is functioning as normal.

The regulations that apply in general for the management of incoming post are laid down by the decision Hantering av inkommande post – riktlinjer och rekommendationer (ref. no. LiU-2009-00697).

Incoming post addressed to an individual, for example, is to be given an arrival stamp but not opened by any other person. It must be forwarded to the addressee. Co-workers for this reason should be encouraged to officially authorise the registrar, their manager, or another person to open mail addressed to them, if they plan to be away from their place of work for a significant period.

External parties should be encouraged to address post, as much as possible, to the department/unit and not to a person. (2020-03-27 15:20)

Q: We have received enquiries for help with materials and premises. What should we do?

A: All enquiries from external bodies, such as Region Östergötland, about help with materials and premises related to the spread of the coronavirus are being coordinated by Irene Rydberg of the Properties Division, University Services. This will ensure that the enquiries we receive are dealt with in a coordinated manner, and that we have the resources needed to meet them.

Send email to irene.rydberg@liu.se with “Corona” in the subject line. (2020-04-01 15:37)


The workplace

Q: I belong to a risk group or someone in my household is a member of a risk group. What applies in this case?

A: Co-workers who are themselves members of a risk group or who have a member of their household who is a member of a risk group are, after agreement with their immediate manager, to be given the opportunity as far as possible to work remotely until further notice. Other co-workers are, after agreement with their immediate manager, to work remotely if and when their duties permit.

If your situation is such that you cannot work from home, you may continue to work at your normal workplace. Consult your immediate manager. Social distancing is to be applied on university premises. (2020-04-27 08:31)

Q: Will it be possible to carry out thesis defences as planned? Swedish law states that a thesis defence must be carried out orally and be open to the general public. 

A decision about thesis defences has been taken 2020-03-25.

Q: I am planning a conference/seminar/meeting. What should I do?
A: As a general rule, internal and external meetings, conferences, seminars, trade fairs, etc., are primarily to be carried out remotely. Otherwise, they may be postponed or cancelled. Exemptions from the distance mode currently in force are to be assessed by the relevant manager.

Social distancing is to be applied on university premises.

Physical meetings may be carried out in exceptional circumstances and after careful consideration with one’s immediate manager. If such meetings are carried out, social distancing must be followed. Support for an assessment of appropriate measures to maintain social distancing can be found in Vägledning om tillämpning av undantagsmöjligheter från distansläge med anledning av utvecklingen av spridningen av coronavirussjukdom covid-19 (LiU decision LiU-2020-01124, only in Swedish). (2020-04-27 08:31) 
 


Exams

Q: How can I know that everyone who is registered for the exam is a member of the course room in Lisam and will be given access to the exam?

A: Check that those who are on the list of registered students in the web-based examination registration system TAL are also registered in the course room in Lisam. If any of the registered students are missing, add them to the Lisam course room. (2020-03-20 13:59)

Q: How can I find out how many have registered for the exam?

A: When the registration period has expired, contact tenta@liu.se to obtain information about the number who have registered and students with special needs. (2020-03-20 13:59)

Q: How can I find out whether any students with special needs have registered?

A: When the registration period has expired, contact tenta@liu.se to obtain information about the number who have registered and students with special needs. (2020-03-20 13:59)

Q: How can I report results in Ladok when the exam has been changed?

A: See updated information about Ladok at the Ladok för anställda-page (2020-04-16 14:55)

Translated by George Farrants


Campus

Q: Are the restaurants on campus open? Is it possible to buy food and snacks?

A: The situation might change, but right now the following places are open (2020-04-14 10:00):

Campus Valla: Pressbyrån and Falafelhuset

Campus US: Linds konditori, Pressbyrån, 7-Eleven

Q: Am I allowed to be on campus, even though students and co-workers are encouraged to study and work remotely?

A: We encourage all students and co-workers to study and work remotely. Do not visit any of the university campuses unless it is absolutely necessary.

The university premises are open to any students and co-workers with a LiU Card who must visit. The LiU libraries are an exception – it is not necessary to have a LiU Card to visit these.

By keeping away from the campuses, we help to reduce the spread of infection.  (2020-04-17 12:00)

Q: Are the campus libraries open?

A: Here you find the opening hours and information about loan periods. (2020-03-26 16:30)

Q: Will the campus buses continue to run, even though students and co-workers are encouraged to work from home?

A: The campus buses run as usual except for the first departure of the day, in each direction, that has been canceled. Double departures has also been changed to single departures. The campus bus runs according to the current schedule until June 11 and then takes a summer break. From August 17, 2020, the bus is back in traffic. (2020-06-03 15:00)


Spread of infection

Q: I have read that soap and hand disinfectant are the best way to combat the coronavirus. Why hasn’t LiU purchased hand disinfectant and placed it in all toilets?

A: LiU has previously decided not to purchase hand disinfectant in the event of an epidemic or pandemic, since this is unnecessary when soap and water are readily available. The latter give effective protection against dirt and dampen the spread of infection. Hand disinfectant can lead to other complications when used too liberally. Furthermore, we must protect ourselves from the risk that hand disinfectant is used for other purposes than the intended.

contact

Students are referred to the Info Centre

Employees are referred to their immediate manager

You are also welcome to ask questions by sending an email to corona@liu.se

Managers are referred to Joakim Nejdeby, who leads LiU's working group, joakim.nejdeby@liu.se
 

FAQ for students.

FAQ co-workers.

 

Links

Region Östergötland (the authority responsible for health services)

The Public Health Agency of Sweden

Emergency information from Swedish authorities

Ministry for Foreign Affairs

WHO

 


Page manager: corona@liu.se
Last updated: 2020-06-05